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MINISTRY PUBLIC SERVICE AND ADMINISTRATION
PRIVATE BAG X 916, PRETORIA, TEL: 012 336 1315, FAX 012 336 1809
INTERNAL QUESTION PAPER
QUESTIONS FOR WRITTEN REPLY
FRIDAY, 18 FEBRUARY 2011
290. Mr. JF van der Linde (DA) to ask the Minister for the Public Service
and Administration:
(1) How many documents have (a) his (i) ministry and (ii) department
and (b) any (i) institution or (ii) agency which receives
transfers from his departmental budget classified as (aa) top
secret, (bb) secret,(confidential and (dd) restricted under the
provisions of the Minimum Information Security Standards that
were adopted by the Cabinet on 4 December 1996 in the (aaa) 2005-
06,(bbb) 2006-07,(ccc) 2007-08,(ddd)2008-09 and (eee) 2009-10
financial years;
(2) What is the (a) name and (b) (i) rank or (ii) employment level
of the official who decided on the classification at each
specified public body? NW312E
______________________________________________________________________
DEPARTMENT OF PUBLIC SERVICE AND ADMINISTRATION
1. Top secret
2. In terms of the Minimum Information Security Standards (MISS), Chapter
4 paragraph 1.2, the responsibility to classify (grade or degrade) the
documents rest with the institution where the documents have their
origin (i.e. the author).
This means the author of the document or head of the institution or
his/her delegate(s) has the responsibility to classify their
documents. However, the DPSA had appointed Mr. ME Mphahlele as a
Security Manager, Deputy Director, level eleven (11) who is amongst
others responsible to advise the authors in terms of classification of
documents, handling, dispatching and storage thereof.
In addition, the accounting officer (the DG) has the authority to
change the classification of the documents based on its contents.
RESPONSE FROM MINISTRY
1 (i)(aa) Top Secret documentation if any is received and referred to the
Private Office of the Minister
(bb) Secret Documents are received by the Cabinet Section which
involves Cabinet memoranda are received for the
Minister, Deputy Minister and all 4 Directors- General
and are distributed to all of the above per the cabinet guideline.
(cc) The Ministry receives the following documents that can be
classified as confidential:
⢠Redetermination of Heads of Departments
⢠Investigations into maladministration of Heads of Departments
or members of the Senior Management wherein advice is sought
from the Minister: Public Service and Administration
(dd) We did not receive any documentation restricted under the
provisions of the Minimum Information Security Standards
| |YEAR |DPSA |OTHER |AGENDAâS |MINUTES |
| | | |DEPARTMENTS |FROM |FROM |
| | | | |CABINET |CABINET |
|(aaa) |2005 |94 |404 |110 |80 |
|(bbb) |2006 |84 |425 |128 |116 |
|(ccc) |2007 |101 |361 |113 |112 |
|(ddd) |2008 |106 |478 |141 |115 |
|(eee) |2009 |88 |315 |85 |91 |
| |2010 |101 |307 |87 |82 |
RESPONSE FROM PARLIAMENTARY AND RESEARCH ANALYSIS UNIT
1 (i)(aa) Top Secret are only received by the Private Office
(bb) Secret
| |YEAR |DPSA | |
|(aaa) |2005 |94 |SECRET |
|(bbb) |2006 |84 |SECRET |
|(ccc) |2007 |101 |SECRET |
|(ddd) |2008 |106 |SECRET |
|(eee) |2009 |88 |SECRET |
| |2010 |101 |SECRET |
(cc) If any are received, confidential documents are given unopened
immediately to whoever it is directed to.
(dd) if any are received, restricted documents Confidential documents
are given unopened immediately to whoever it is directed to.
RESPONSE BY THE PUBLIC SERVICE COMMISSION
1. The Public Service Commission have dealt or handled the
following number of classified documents in order of Top Secret,
Secret, Confidential and Restricted in line with chapter 4 of
the Minimum Information Security Standards that were adopted by
the Cabinet on 4 December 1996.
|(aa)Top|(bb)Secret|(cc)Confidenti|(dd)Restrict|Financial |Unit or |Type of |
|Secret | |al |ed |year |Directorate |Documents |
|16 |04 |300 |178 |(bbb) | | |
| | | | |2006-07 | | |
|07 |05 |388 |257 |(ccc)2007-08| | |
|05 |02 |244 |none |(ddd) | | |
| | | | |2008-09 | | |
|07 |03 |251 |02 |(eee) | | |
| | | | |2009-10 | | |
| | | | | | | |
| | | | | | | |
| | | | | | | |
| | | | | | | |
|04 |06 |11 |04 |(bbb) | | |
| | | | |2006-07 | | |
|06 |11 |10 |04 |(ccc)2007-08| | |
|06 |09 |08 |04 |(ddd) | | |
| | | | |2008-09 | | |
|05 |10 |08 |04 |(eee) | | |
| | | | |2009-10 | | |
| | | | | | | |
| |none |486 |none |(bbb) | | |
| | | | |2006-07 | | |
| |none |333 |none |(ccc)2007-08| | |
| |none |322 |none |(ddd) | | |
| | | | |2008-09 | | |
| |none |279 |none |(eee) | | |
| | | | |2009-10 | | |
| | | | | | | |
|none |none |1127 |none |(bbb) | | |
| | | | |2006-07 | | |
| | |1469 |none |(ccc)2007-08| | |
|none |none |1857 |none |(ddd) | | |
| | | | |2008-09 | | |
|none |none |1430 |none |(eee) | | |
| | | | |2009-10 | | |
| | | | | | | |
|none |none |3376 |none |(bbb) | | |
| | | | |2006-07 | | |
|none |none |3660 |none |(ccc)2007-08| | |
|none |none |3774 |none |(ddd) | | |
| | | | |2008-09 | | |
|none |none |7584 |none |(eee) | | |
| | | | |2009-10 | | |
| | | | | | | |
|none |none |222 |none |(bbb) | | |
| | | | |2006-07 | | |
|none |none |220 |none |(ccc)2007-08| | |
|none |none |222 |none |(ddd) | | |
| | | | |2008-09 | | |
|none |none |231 |none |(eee) | | |
| | | | |2009-10 | | |
| | | | | | | |
|none |none |none |54 |(bbb) | | |
| | | | |2006-07 | | |
|none |none |none |34 |(ccc)2007-08| | |
|none |none |none |67 |(ddd) | | |
| | | | |2008-09 | | |
| | | |43 |(eee) | | |
| | | | |2009-10 | | |
| | | | | | | |
|none |none |none |02 |(bbb) | | |
| | | | |2006-07 | | |
|none |none |none |03 |(ccc)2007-08| | |
|none |none |none |03 |(ddd) | | |
| | | | |2008-09 | | |
|none |none |none |03 |(eee) | | |
| | | | |2009-10 | | |
2. In terms of the Minimum Information Security Standards (MISS), Chapter 4
paragraph 1.2, the responsibility to classify (grade or degrade) the
documents rest with the institution where the documents have their
origin (i.e. the author).
This means the author of the document or head of the institution or
his/her delegate(s) has the responsibility to classify their documents.
However, the OPSC has appointed Mr. M Nemaguvhuni as a Security Manager,
Assistant Director, level ten (10) who is amongst others responsible to
advise the authors in terms of classification of documents, handling,
dispatching and storage thereof.
In addition, the accounting officer (the DG) has the authority to change
the classification of the documents based on its contents.
GEMS RESPONSE
1(a) The Government Employees Medical Schemes (GEMS) does not receive
transfers from the Minister for Public Service and Administrationâs
departmental budget and further does not possess or handle state
information that has been determined under the Minimum Information
Security Standards that were adopted by the Cabinet on 4 December
1996.
The Scheme protects the confidentiality of member information in
accordance with the
stipulations of the Medical Schemes Act, 1998, and Regulations.
CPSI RESPONSE
None of the CPSIâs documents are classified or were classified in the
period between 2005 and 2010.
SITA RESPONSE
1) Not applicable. SITA does not receive any transfers from the Minister
for Public Service and Administration and accordingly no classification
is applied in that regard.
2) Not applicable, see (1) above.
PALAMA RESPONSE
1) The Public Administration Leadership and Management Academy (PALAMA)
has classified the number of documents as per the table below
|Year |Top Secret |Secret |Confidential|Restricted |
|2005/06 |0 |0 |4 |0 |
|2006/07 |0 |1 |4 |0 |
|2007/08 |0 |0 |2 |0 |
|2008/09 |0 |0 |0 |0 |
|2009/10 |0 |0 |9 |0 |
2) The classification was done by the persons reflected in the table
below:
|Name of incumbent |Director-General (i.e|Start and end dates |
| |permanent / acting) | |
|Mr PB Soobrayan |Permanent |22/04/2003 â |
| | |31/03/2006 |
|Prof SJH Hendricks|Acting |22/04/2006 â |
| | |30/09/2006 |
|Dr FM Orkin |Permanent |01/10/2006 â |
| | |30/09/2009 |
|Prof LS Mollo |Acting |01/10/2009 â |
| | |31/03/2010 |