NATIONAL ASSEMBLY
WRITTEN REPLY
QUESTION 1532
DATE OF PUBLICATION: FRIDAY 09 OCTOBER 2009 [IQP No 20 -2009]
FIRST SESSION, FOURTH PARLIAMENT
Question 1532 for Written Reply, National Assembly: Dr L L Bosman (DA) to
ask the Minister for Agriculture, Forestry and Fisheries:
(1) Whether her department organised or hosted (a) an imbizo, (b) a
seminar, (c) conference and (d) any other function during the period 1
January 2006 up to the latest specified date for which information is
available; if so, (i) on what date, (ii) what was the total amount spent on
each, (iii) what is the breakdown of the cost in each case and (iv) how
many guests attended in each case;
(2) whether there were any related costs for the travel and accommodation
of guests for each of the events; if so, in each case, (a) what were the
costs and (b) what was the breakdown of these costs;
(3) whether any member of the Cabinet was present at any of these events;
if so, (a) who, (b) in what capacity and (c) why? NW1937E
REPLY:
The question response goes as far back as the tenure of Ministers Didiza
and Xingwana, when the Department was still the Department of Agriculture.
In addition, it includes responses from Forestry in its previous location â
Department of Water Affairs and Forestry, herewith as follows:
|QUESTION 1: |QUESTION 2: |QUESTION 3: |
|Event name and date |Amount and |Related costs of |Delegates | |
| |Breakdown of |travel and | | |
| |Costs |accommodation for | | |
| | |guests | | |
|Imbizo - None |- |- |- |Ministers attended Imbizo |
| | | | |events as organised by the |
| | | | |Office of the President as |
| | | | |well as provinces |
|Seminar - Launch of the OECD |Total amount |Delegates were |80 |Yes: |
|study report, ownership, |spent: R17 |responsible for their |specialists |Who: Minister for Agriculture |
|association and application |125 |own travel and | |and Land Affairs |
|of the report by specialists |Breakdown of |accommodation costs | | |
|in the field: Stakeholders. |the cost: | | |In what capacity: Delivered |
| |Venues and | | |opening address |
|Date: 19 April 2006 |facilities â | | | |
| |R17 125 | | |Why: It was a high profile |
| | | | |event where the authors (from |
| | | | |Paris) of the OECD report were|
| | | | |given the opportunity to |
| | | | |highlight the findings of the |
| | | | |study. It makes sense that the|
| | | | |Minister being responsible for|
| | | | |agricultural policy, attended |
| | | | |the opening of the event. |
|ICAC Plenary meeting |COST ITEM |The Minister and the Deputy |
|(Conference) 17 September |AMOUNT |Minister could not attend. |
|2009 | | |
|The DAFF hosted the |Venue (including dinners and entertainment) | |
|International Cotton Advisory|R 2,739,889.65 | |
|Committee (ICAC) plenary | | |
|meeting event in partnership |Audio visual | |
|with the Cotton Industry. |R 156,687.30 | |
|South Africa has been a | | |
|member of ICAC since 1997. |IT Equipment | |
|ICAC plenary meetings are |web link | |
|hosted annually on a |R 246,824.49 | |
|rotational basis in the | | |
|different member countries. |Trade Booths | |
|Member and non member |R 83,557.45 | |
|countries attend these | | |
|plenary meetings to keep |Translations | |
|abreast with developments in |R 293,544.30 | |
|cotton production and trade | | |
|issues. |Transport | |
|Cotton SA and Department of |R 364,570.00 | |
|Agriculture represented the | | |
|industry at the plenary |Brochure | |
|meetings. |R 40,000.00 | |
| | | |
| |Communication | |
| |R 47,343.47 | |
| | | |
| |On site Medical facilities | |
| |R 66,270.00 | |
| | | |
| |Security | |
| |R 14,867.54 | |
| | | |
| |Promotional Material | |
| |R 116,726.10 | |
| | | |
| |Tours | |
| |R 75,108.00 | |
| | | |
| |In House Events management(TWF) | |
| |R 311,098.00 | |
| | | |
| |Â | |
| |Â | |
| | | |
| |Total | |
| |R 4,556,486.30 | |
| | | |
| |Less Cotton Industry and sponsors | |
| |R 280,000.00 | |
| | | |
| |Â | |
| |Â | |
| | | |
| |DAFF contribution | |
| |R 4,276,486.30 | |
| | | |
| | | | | |
|Conference: |BUDGET OF THE|SERVICE PROVIDER: |800 delegates|Yes: |
|Agri-Consultations |AGRI-CONSULTA| |from |Who: Minister for Agriculture |
| |TION |R200 000 for the pre |provinces |and Land Affairs |
|The National Department of | |consultation and R414 |(farmers, | |
|Agriculture hosted an | |960 for the follow up |WARD and |In what capacity: Delivered |
|Agri-Summit from 30 July to 1|BUDGET: R15 |consultations |YARD) were |opening address |
|August 2008 in Polokwane. It |000 000 | |paid for by | |
|was preceded by provincial | |The costing of the |DAFF and all |Why: It was attended by all |
|consultation as a preliminary| |project only covered |other |provinces (MECs and HODs), |
|process which was held in all| |professional fees |delegates |stakeholders and government |
|nine provinces. |Total used: |only. All other costs |paid for |officials from other |
| |R11 653 986. |associated with the |themselves. |departments. |
| | |consultation were | | |
| | |borne by the | | |
| | |Department. This | | |
| | |included flights, | | |
| | |accommodation and road| | |
| | |transport to all the | | |
| | |consultations. | | |
| | | | | |
| | |ALLOCATION TO PRE | | |
| | |CONSULTATIONS | | |
| | |PROVINCES: R500 000 X | | |
| | |9= R4 500 000 | | |
| | | | | |
| | |The money was for the | | |
| | |venue, transport, | | |
| | |accommodation and all | | |
| | |other logistical | | |
| | |arrangements for them | | |
| | |to host the | | |
| | |consultation. | | |
| | |Western Cape had | | |
| | |consultations in five | | |
| | |different areas for | | |
| | |them to cover all the | | |
| | |rural farmers. | | |
| | | | | |
| | |ALLOCATION FOR REPORT | | |
| | |BACKS FROM THE MAIN | | |
| | |AGRI CONSULTATIONS | | |
| | |R200 000 X 9= R 1 800 | | |
| | |000 | | |
| | |The money was for the | | |
| | |Venue and transport | | |
| | | | | |
| | |MAIN CONFERENCE: R4 | | |
| | |135 857 | | |
| | | | | |
| | |Group conference | | |
| | |incentives: | | |
| | |Domestic air travel | | |
| | |Transfers | | |
| | |Bus hire | | |
| | |Car hire | | |
|Conference: WARD |R892 849.00 |Audio visual  R 1 | |Minister for Agriculture and |
|incorporating YARD Conference| |500.00; | |Land Affairs to deliver a |
|2007 | |Accommodation R10 | |keynote address |
| | |381.00; | | |
| | |Air transport R 176 | | |
| | |075.00; | | |
| | |Road transport R 1 | | |
| | |000.00; | | |
| | |Venues and facilities | | |
| | |R688 075.00; | | |
| | |Flags and accessories | | |
| | |R 1 480.00; | | |
| | |Travel agency fees R11| | |
| | |742.00 | | |
| | |Miscellaneous | | |
| | |(conference bags, | | |
| | |pens, inserts, etc.) | | |
| | |R2 596.00 | | |
|Third Biennial National |R800 000 |For the Venue and Gala|700 |MEC of Agriculture and Land |
|Land Care Conference | |dinner for awards | |Administration, Mpumalanga |
| | |ceremony. (No | |Province |
|18 â 22 September 2006, | |breakdown expenditure)| |MEC for Agriculture, North |
|Mpumalanga | | | |West Province. |
|Fourth Biennial National Land|R |See Annexure A |500 |Minister of Agriculture, |
|Care Conference |1,437,284.96 |attached | |Forestry & Fisheries |
| | | | |Premier of Limpopo Province |
|12 â 17 July 2009, Limpopo | | | |MEC of Agriculture |
|National Assessment Panel |R80,000.00 |Venue, 2x tea; lunch |80 |None (only HoDs) |
|Workshop | |and dinners; | | |
| | |presentation | | |
|21-23 November 2006: Burgers | |facilities | | |
|Park Hotel | | | | |
|National Assessment Panel |R100, 000.00 |Venue, 2x tea; lunch |90 |None (only HoDs) |
|Workshop | |and dinners and braai | | |
| | |dinner; presentation | | |
|27-29 November 2007: Pumulani| |facilities | | |
|Lodge | | | | |
|National Assessment Panel |R50,000.00 |Venue, 2x tea; lunch |75 |None (only HoDs) |
|Workshop | |and dinners; | | |
| | |presentation | | |
|11-13 November 2008 Kevin | |facilities | | |
|Krotz Country Estate | |presentation | | |
| | |facilities | | |
|Inspectors Conference â |R244 940 |Accommodation; venue; |139 |None |
|Badplaas: Inspectors, Land | |travel costs accounted| | |
|Care, Monitoring & Evaluation| |as normal operating | | |
|11-12 April 2007 | |expenditure as all | | |
| | |delegates were | | |
| | |departmental officers | | |
| | |from various | | |
| | |directorates | | |
|First annual AgriBEE | | | | |
|showcasing March 2006 |R 269 094 | |180 |Deputy Minister |
|Second Annual AgriBEE | |R252 861 | | |
|showcasing February 2007 |R 529 715 | |280 |Premier FS Province â host |
| | | | |province, Minister |
|3rd Annual AgriBEE showcasing|R842 919 |R395 252 |350 | |
|February 2008 | | | |Premier WC Province â host |
| | | | |province, Minister, Portfolio |
| | | | |Committee Members - invited |
|AgriBEE Charter Gazette |R 102 000 |R 27 296 |150 |Minister, DM Trade and |
|Launch4 April 2008 | | | |Industry |
|AgriBEE Charter Council | |R108 216 | | |
|Launch4 December 2008 |R 33 456 | |60 |Minister, Deputy Minister |
|4th Annual AgriBEE | | | | |
|showcasing12 & 13 March 2009 |R1 436 366 | |500 |None |
| |(2 days) | | | |
| | | | | |
|Arbor Week events on an |2006: |Funds were spent on |2006:5Â 000 |Arbor Week events: (a) |
|annual basis; |R2Â 000Â 000 |events and purchasing | |Attended by the Minister |
|1 â 7 September Annually | |and distribution of |2007: 7Â 000 |responsible for Forestry |
| |2007: |trees; | |function and in some instances|
| |R2Â 300Â 000 | |2008: 7 000 |members of the Portfolio |
| | | | |Committee; (b) to launch Arbor|
| |2008 | |2009: about |Week and to do key note |
| |R 3Â 600 000 | |10Â 000 |address at events. |
| | | | | |
| |2009 | | | |
| |R 3Â 700 000 | | | |
|Fourth Natural Forests and |R 150 000 |R37Â 299.29 for |161 | |
|Woodlands Symposium | |conference material |participants | |
| | |for delegates | | |
|15 â 18 May 2006 | |R40Â 135.76 for travel | | |
| | |and accommodation for | | |
| | |international | | |
| | |speakers; and | | |
|Forestry Skills Development |21 â 22 |In 2007 â R 200Â 000 |200 delegates| |
|Forum; 21 â 22 August 2007 |August 2007 R|for Conference package|attended both| |
|August 2008 |310Â 009.74 in|and |yearsâ Forum.| |
| |2007 | | | |
| | |R 110Â 009.74 for | | |
| |August 2008 |promotional material, | | |
| |R 175Â 098 | | | |
| | |In 2008 â R 175Â 098 | | |
| | |for Conference venue; | | |
|Forestry workshops â |2007 |Funds used for |189 school |Forestry workshops â Eduplant:|
|Edu-plant; |R 114Â 000 |printing promotional |pupils |(a) Attended by the Minister |
| | |material |attended. |of Education; (b) to deliver |
|24 â 28 September 2007 |2008 | | |the key note address. |
| |R 116Â 622 | | | |
|28 Sept â 2 Oct 2008; | | | | |
|National Forest Programme |National R |Budget by FAO | | |
|Process Workshop (Funded by |84Â 884 |R 34Â 608 for | | |
|FAO) |(funded by |professional fees for | | |
| |the Food and |workshop organisation | | |
|11 â 12 October 2007 |Agriculture |and facilitation | | |
| |Organisation | | | |
| | |R18Â 200 for Conference| | |
| | |package | | |
| | |R 12Â 867 for travel | | |
| | |(indigent | | |
| | |participants) | | |
| | |R31Â 083; (b) for | | |
| | |travel, accommodation | | |
| | |and subsistence. | | |
| | |R 3Â 300 for | | |
| | |subsistence and travel| | |
| | |allowance for | | |
| | |international | | |
| | |speakers. | | |
|Forest Governance in Africa |Department |R 384Â 790 for the |187 |Forest Governance in Africa |
|Workshop |contributed |Conference package |participants |Workshop: (a) Ms C September, |
| |R 440 878 |R 56Â 088 for |from 34 |the then Chairperson of the |
|8 â 11 April 2008 | |Specialist to prepare |African |Portfolio Committee on Water |
| | |and present a |countries. |Affairs and Forestry attended |
| | |Conference paper | |the Forest Governance in |
| | | | |Africa Workshop in April 2008;|
| | | | |(b) she did the keynote |
| | | | |address at the opening of the |
| | | | |workshop. |
|Forestry Development workshop|R 190Â 525.05 |R 123Â 920 for |200 | |
| | |Conference package |participants.| |
|14 â 15 August 2008 | |R 4Â 247 for brochures | | |
| | |R 29Â 640 for branded | | |
| | |leather folders for | | |
| | |participants | | |
| | |R2Â 850 for banners; R | | |
| | |29Â 868 for T-shirts | | |
|Forestry Indaba |R 307Â 952 |R 202Â 875 for | |Forestry Indaba: (a) Minister |
| | |Conference package | |of Agriculture, Forestry and |
|21 â 23 September 2009 | |R 24Â 624 for | |Fisheries; (b) to deliver the |
| | |conference bags | |key note address. |
| | |R 12Â 000 for banners | | |
| | |R 4 735 for gifts | | |
| | |presenters for R 4Â 000| | |
| | |for name tag holders | | |
| | |R 59Â 700; (b) for | | |
| | |accommodation for | | |
| | |indigent people in the| | |
| | |forestry sector. | | |
| | | | | |
ANNEXURE A
LANDCARE CONFERENCE AT BOLIVIA LODGE : 12 - 16 JULY 09 Â Â Â
Final Costs : 20 July 09 Â Â Â Â Â Â Â Â Â
 Â
|SUPPLIER |Supp invoice| TWF's |QUOTED | TOTAL SPEND|DEPOSIT |TOTAL OWING| TOTAL COST|
| | |Invoice | | |PAID |TO SUPPLIER|OF CONF FOR|
| | | | | | | |AGRI |
|Day Conference on the 12th |B1007208 | rn864 |R 7,400.00 |R 7,400.00 |R 0.00 |R 7,400.00 |R 7,400.00 |
|for 40 Delegates | | | | | | | |
|Bolivia Lodge - Main |BL007204 | 00qk107 |R |R |R 0.00 |R |R |
|Conference | | |1,108,910.0|1,108,910.00| |1,108,910.0|1,108,910.0|
| | | |0 | | |0 |0 |
|VENUE |Â |Â |R |R |R 0.00 |R |R |
| | | |1,116,310.0|1,116,310.00| |1,116,310.0|1,116,310.0|
| | | |0 | | |0 |0 |
|Accommodation for 20 |BL007206 | rq247 |R 87,000.00|R 87,000.00 |R 0.00 |R 87,000.00|R 87,000.00|
|Delegates | | | | | | | |
|Accommodation for 12 |BL007207 | rq253 |R 52,115.00|R 52,115.00 |R 0.00 |R 52,115.00|R 52,115.00|
|African Delegates | | | | | | | |
|ACCOMODATION PAID FOR BY |Â |Â |R |R 139,115.00|R 0.00 |R |R |
|THE DEPT | | |139,115.00 | | |139,115.00 |139,115.00 |
|Accommodation for Travel |BL007204 | rq273 |R 8,190.00 |R 8,190.00 |R 0.00 |R 8,190.00 |R 8,190.00 |
|With Flair | | | | | | | |
|Other Costs ( Allowance, |rz060 | rz060 |R 8,519.97 |R 8,519.97 |R 0.00 |R 8,519.97 |R 8,519.97 |
|Rented Care ) | | | | | | | |
|TRAVEL WITH FLAIR TRAVEL |Â |Â |R 16,709.97|R 16,709.97 |R 0.00 |R 16,709.97|R 16,709.97|
|COSTS | | | | | | | |
|Mabotha Pap Productions : |Inv pap | rq228 |R 69,800.00|R 69,800.00 |R 0.00 |R 69,800.00|R 69,800.00|
|Sound |080701 | | | | | | |
|EQUIPMENT |Â |Â |R 69,800.00|R 69,800.00 |R 0.00 |R 69,800.00|R 69,800.00|
|Twin Travel : African |Inv 4501 | rj438 |R 14,500.00|R 14,500.00 |R 0.00 |R 14,500.00|R 14,500.00|
|Delegates | | | | | | | |
|Twin Travel : African |Inv 4507 | rq239 |R 3,600.00 |R 3,600.00 |R 0.00 |R 3,600.00 |R 3,600.00 |
|Delegates | | | | | | | |
|TRANSPORT |Â |Â |R 18,100.00|R 18,100.00 |R 0.00 |R 18,100.00|R 18,100.00|
|MANAGEMENT FEE |Tba | rz495 |R 77,249.99|R 77,249.99 |R 0.00 |R 0.00 |R 77,249.99|
|TOTAL |Â |Â |R |R |R 0.00 |R |R |
| | | |1,437,284.9|1,437,284.96| |1,360,034.9|1,437,284.9|
| | | |6 | | |7 |6 |
|MANAGEMENT FEE |Â |Â |Â | | | |Â |
| | | | |- | | | |
|PAYMENTS MADE BY AGRI |Â |Â |Â | |Â |Â |Â |
| | | | |1,437,284.96| | | |
|PAYMENT DUE BY AGRI |Â |Â |Â |R 0.00 |Â |Â |Â |