NATIONAL ASSEMBLY
FOR WRITTEN REPLY
QUESTION NO 3396
DATE REPLY SUBMITTED: 14 DECEMBER 2012
DATE OF PUBLICATION IN INTERNAL QUESTION PAPER: WEDNESDAY, 21 NOVEMBER 2012
(INTERNAL QUESTION PAPER NO 42 â 2012)
Mr N J van den Berg (DA) to ask the Minister of Transport:
(1) (a) How many copies of each annual report that was produced by
(i) his department and (ii) the entities reporting to him were
commissioned for print in the 2011-12 financial year, (b) how
many copies were actually printed and (c) what were the (i)
total and (ii) individual costs of printing these reports;
(2) (a) who printed each specified report, (b) how was the specified
printer decided upon and (c) on what date did the specified
printer deliver the report to the specified entity;
(3) whether any of the specified reports that had been printed were
found to be unsatisfactory; if not, what is the position in this
regard; if so, in each case, (a) which reports, (b) for which
entity, (c) by which printer, (d) what action was taken and (e)
what were the costs? NW4303E
3. THE WRITTEN REPLY
The Minister of Transport:
National Department of Transport
(1) (a) How many copies of each annual report that was produced by
(ii) All Entities reporting to the Executive Authority have to
compile Annual Reports, including Annual Financial Statements
for the period 01 April 2011 â 31 March 2012
(b) One thousand (1 000 copies) were printed, and 200 x Memory
Sticks.
(c) (i) total costs: R375 500.00
(ii) individual: R335 500.00 for printing of Annual Reports
Books (including design, layout and printing of full
colour, saddle stitched glossy books), which translates to
R335.50 per book
Taking into consideration that the price include design
costs.
R40 000.00 for branded 4G memory sticks.
(2) (a) Sisters In Printing cc
Black female owned company with a level 3 BEE level
conttibutor
Sisters In Printing Cooperation
PO Box 12553
Tramshed
0126
Tel.: 072 640 6916
E-mail: Sistersinprinting@yahoo.com
(b) Call for three quotations > for procurement less than
R500,000.00
Three quotes were received and evaluated on price as follows:
1. Hustle Office Supplies cc â R565 500.00
2. Ramorongwa Trading and Projects cc â R482 456.14
3. Sisters in Printing â R375 500.00
(c) Annual Report 2011/12 was delivered on the 26 September and
payment effected by 14 October 2012 upon delivery of memory
sticks.
(3) Not applicable. Reports and memory sticks were delivered in good
form and according to set specifications.
(b), (c), (d) and (e)? Not applicable
AIRPORTS COMPANY OF SOUTH AFRICA (ACSA)
(1) (a) How many copies of each annual report that was produced by
(ii) were commissioned for print in the 2011-12 financial
year?: 350 copies were commissioned
(b) 350 copies
(c) (i) total cost: R105 020 excluding vat
(ii) and the individual costs of printing these reports: R300,05
per copy
(2) (a) Rudisha Consulting
(b) how was the specified printer decided upon: The commissioned
company was appointed through the standard procurement process
(c) on what date did the specified printer deliver the report to
the specified entity: 27th of August 2012
(3) (a), (b), (c), (d) and (e) falls away
AIR TRAFFIC NAVIGATION SYSTEMS (ATNS)
(1) (a) How many copies of each annual report that was produced by
1000 copies were printed
(c) (i) total R275 866.64
(ii) individual costs of printing these reports; R275.87
(2) (a) Stationers Engraving t/a SE Litho
(b) how was the specified printer decided upon and
A 3 quote process was followed. Selection was based on BEE,
Price and ability to deliver on time.
(c) on what date did the specified printer deliver the report to
the specified entity;
21st September 2012
(3) None of the reports were found to be unsatisfactory
CROSS BORDER ROAD TRANSPORT AGENCY (CBRTA)
(1) (a) How many copies of each annual report that was produced by
(b) A total of 500 copies were printed.
(c) Total costs: R93 109.50
(ii) The cost per copy is R186.22, inclusive of
conceptualisation, design and layout.
(2) (a) Kashan Advertising (Reg No. 1996/056808/23) printed the
specified report
(b) A request for proposals was sent to four service providers and
all four were subjected to the functional evaluation based on
the criteria sent to the service providers as part of the
specifications. Proposals which scored above a threshold of 70
points (as communicated in the specification document) were then
subjected to an 80/20 preferential point system as the
procurement is below R1 million.
The following service providers submitted proposals:
⢠Kashan Advertising;
⢠Expose IT;
⢠Overtime Media; and
⢠Brand Prophet.
(c) The Annual Report was delivered on the 19th September 2012.
(3) All falls away. All reports were delivered in good form ad
accordingly to the specifications.
PORTS REGULATOR:
(1) (a) How many copies of each annual report that was produced by
(b) The Ports Regulator produced 270 printed copies of the
Annual Report for 2011/12 and 20 CDâs containing the Annual
Report specifically for Transport Portfolio Committee members
were developed.
(c) (i) The total costs of the 270 printed reports was R
25Â 813.02, and the total costs of the CDâs were R 180.00 as the
cdâs were developed internally.
(ii) The individual costs of the printed reports were R95.60
each, and the CDâs were R10.00 (CD plus printable blank label
sticker) each;
(2) (a) Pinetown Printers (Pty) Ltd printed the Annual Reports and
the Annual Reports on cd were developed, labelled and prepared
by the Ports Regulator staff,
(b) Pinetown Printers was procured through a 3 written quotes
system and the Regulator decided to prepare the cdâs internally
as the informal quotes received were too expensive in our
opinion
(c) The printed copies of the Annual report were delivered on 18
September 2012, the CDâs were developed on 17 September 2012;
(3) No printed copies of the Annual report were found to be
defective and rejected.
PASSENGER RAIL AGENCY OF SOUTH AFRICA (PRASA)
1) PRASA printed 1000 copies of the annual report
2) (a) Egoli forms printed the annual reports (b) they were chosen
through a single source method as stipulated in the PRASA Supply
Chain Management Policy (c) 27th August 2012.
3) None of the reports were found to be unsatisfactory
RAILWAY SAFETY REGULATOR (RSR)
(1) (a) How many copies of each annual report that was produced by
(ii) (b) how many copies were actually printed 1 000 copies of
the RSR Annual Report were printed; and 500 copies of the RSR
State of Safety Report
(c)
|Question No. |RSR Annual Report |RSR State of Safety|
| | |Report |
|a) How many copies |1 000 copies |500 copies |
|were printed | | |
|(c)(i) what were the|R59 052.00 |R96 000.00 |
|total cost | | |
|(c)(ii) individual |R59.52 |R193.80 |
|costs | | |
(2) (a) who printed each specified report,
|Question No. |RSR Annual Report |RSR State of Safety|
| |2011/12 |Report |
|a) who printed each|Shereno Printers |NADS Printers |
|specified report | | |
|b) how was the |Quotations |Quotations |
|specified printer | | |
|decided upon | | |
|c) on what date did|Delivery of 481 |Delivery by 17 |
|the specified |copies by 21 |Sept. 2012 |
|printer deliver the|September and | |
|report |second delivery of | |
| |519 by the 08 | |
| |October 2012 | |
| | | |
(3) The printing of the Annual Report by Shereno Printers was found
to be unsatisfactory as the page numbers were inconsistent on
the first 300 copies delivered. A complaint was lodged with the
printer per e-mal and the Printer re-printed at no additional
costs.
ROAD ACCIDENT FUND (RAF)
(1) (a) (b) One thousand four hundred (1 400 copies) were printed,
and 150 x CDâs containing the electronic version were burnt.
(c) (i) Total Costs: R387 361.14
(ii) R274.51 per Report, including editing, design, proof-
reading and printing, as well as R3 045.94 for 150 branded
CDâs.
(2) (a) Kashan Advertising cc
Female owned company with a level 5 BEE level
contributor
Kashan Advertising CC
PO Box 12999
Hatfield
0063
Tel.: 012 342 8163
E-mail: Advertising @kashan.co.za
(b) Open Bid process was followed for procurement less than
R500, 000.00
The following 4 (four) bidders were shortlisted after functional
criteria:
1. Kashan Advertising cc
2. Msomi Puisano
3. Xisiwana
4. HKLM
(c) RAF Annual Report 2011/12 was delivered on 06 September and
payment effected by 28 September 2012.
(3) Reports and CDâs were delivered in good order and according to
specifications.
(a) (b) (c) (d) Not applicable
ROAD TRAFFIC INFRINGEMENT AGENCY (RTIA)
(1) (a) (b) Five hundred (500) copies were produced broken down to
495 hard copies and 5 cds (electronic version)
(c) (i) total costs: R84Â 337.20
(ii) The reports cost R84Â 337.20 including design, layout,
sourcing images and printing full colour, perfect binding and
free negotiated embossing of covers.
(2) (a) Shereno Printers cc 100% black owned company with a level 3
BBBEE status located at:
10 Atlas Road, Dunswart, Boksburg
PO Box 268 Benoni 1500
Email: nirans@shereno.co.za
(b)Procurement process initiated with development and approval
of specifications circulated to all prospective bidders at the
same time. 10 service providers selected from supplier database
on 06 August 2012, 5 service providers responded with price
quotations including VAT by 10 August 2012 on the same day as
required.
1. Kashan Advertising - R 181Â 220.10
2. TNT - R 134Â 705.14
3. INCE - R 395Â 124.00
4. Shereno Printers - R 84Â 337.20
5. Overtime Media - R 152Â 372.24
Selection of service provider was based on the 80/20
preferential points system 20% weighting based on black
ownership and historically disadvantaged individuals. 80%
weighting based on functionality and price. Shereno qualified on
all requirements of black ownership and price.
(c) The RTIA Annual Report 2011/12 was delivered on 03 September
2012 and payment was effected on 24 October 2012 due to the late
arrival of the invoice from the printer.
(3) All reports and quality of work was satisfactory.
ROAD TRAFFIC MANAGEMENT CORPORATION (RTMC)
Response outstanding
SOUTH AFRICAN CIVIL AVIATION AUTHORITY (SACAA)
(1) (a) 1000 copies were printed by
(i) SACAA
(b) 1000 copies and
(c) (i) Total cost was R116 394.00 and
(ii) The individual cost works out to R116, 40;
(2) (a) Shereno Printers cc printed the SACAA report,
(b) The Supply Chain Management policy was followed of sourcing
3 quotations was followed and
(c) The report was delivered on 30 August 2012 to the SACAA;
(3) The SACAA reports that were delivered were found to be
satisfactorily within the SACAA expected standards.
SOUTH AFRICAN MARITIME SAFETY AUTHORITY (SAMSA)
(1)(a) (ii) 1500 hard copies together with 100 CDâs were commissioned
for print.
(b) 1520 hard copies and 100 CDâs were actually printed.
(c) (i) The total costs of printing was R294, 420.96
(ii) The individual cost of printing is R193.69
2) (a) Msomi Puisano
(b) Through Request for Quotations and SAMSA chose the Company that
scored the highest based on the evaluation criteria.
(c) 30 August 2012
(3) (a) None of the Reports printed were found to be
unsatisfactory.
(b)(c)(d)(e) falls away
SOUTH AFRICAN NATIOANAL ROADS AGENCY LIMITED (SANRAL)
(1) (a) 2100 copies
(c) R200 338.13 Incl VAT
(ii)R95.40 each Incl VAT
(2) (a) Multiprint Litho
(b) Three quotes were obtained. Mulitprint Litho was the
cheapest and able to deliver on time to parliament as per
legislation.
(c) 31 August 2012
(3) All the printing was satisfactorily completed
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