NATIONAL ASSEMBLY
FOR WRITTEN REPLY
QUESTION 2132
DATE OF PUBLICATION: Friday, 16 August 2013
INTERNAL QUESTION PAPER NO 27 of 2013
Mr K J Mileham (DA) to ask the Minister of Home Affairs:
(1) Whether any staff member in her Department (a) performed work in
addition to the responsibilities related to his or her work, outside
normal working hours, in the
(i) 2008/09, (ii) 2009/10, (iii) 2010/11, (iv) 2011/12 and (v)
2012/13 financial years and (b) has been performing such work during
the period 1 April 2013 up to the latest specified date for which
information is available; if not, how is it determined whether such
work is being performed or not; if so, in each case, (aa) how many
staff members and (bb) in what job or work categories are the
specified staff members employed;
(2) whether approval for such work was obtained in each case; if not,
what are the relevant details; if so, (a) what is the policy of her
Department in this regard, (b) by whom are such applications
considered and approved, (c) how many contraventions of this policy
were brought to the attention of her Department in the (i) 2010/11,
(ii) 2011/12 and (iii) 2012/13 financial years and (d) what steps
have been taken against transgressors?
NW2554E
REPLY:
(1)(a) & (b) The information is specified in the table below:
|Financial |Number of |Job or work |Determined |
|Year |officials |category | |
|2008/09 |N/A |N/A |No record exists of |
| | | |officials performing |
| | | |work outside normal |
| | | |working hours |
|2009/10 |N/A |N/A |No record exists of |
| | | |officials performing |
| | | |work outside normal |
| | | |working hours |
|2010/11 |16 |⢠Front Office |Information regarding |
| | |Clerks |officials who perform |
| | |⢠Secretaries |remunerative work |
| | |⢠|outside normal working |
| | |Administrative |hours is often received |
| | |Clerks |by the Department from |
| | |⢠Cleaners |the Auditor-General. The|
| | |⢠Mobile Office|Department has no |
| | |Drivers |capacity to detect or |
| | |⢠Senior |monitor employees who |
| | |Administrative |own businesses and / or |
| | |Officers |perform remunerative |
| | |⢠Assistant |work without seeking |
| | |Directors |prior permission. To |
| | |⢠Deputy |conduct annual |
| | |Directors |investigations will |
| | |⢠Senior |require both financial |
| | |Management |and human resources to |
| | |Services |undertake such activity |
| | |Members | |
|2011/12 |44 |⢠Same as for |Same as for the 2010/11 |
| | |the 2010/11 |financial year |
| | |financial year | |
|2012/13 |42 |⢠Same as for |Same as for the 2011/12 |
| | |the 2011/12 |financial year |
| | |financial year | |
|Since |31 |⢠Same as for |Same as for the 2012/13 |
|01/04/2013 | |the 2012/13 |financial year |
|to date | |financial year | |
(2) None of the officials were granted approval by the Department of Home
Affairs to perform remunerative work outside normal working hours. As
stated above, the Department is often informed by the Auditor-General
of such work and the Department has no capacity to detect or monitor
employees who own businesses and / or perform remunerative work
without seeking prior permission.
(2)(a) The Department has a policy âRemunerative work outside of the
Public Serviceâ. This policy clearly outlines the processes to first
obtain approval from the Head of the Department or his / her
delegated authority before paid work can be performed / a business
may be conducted outside of official employment by the State.
(2)(b) The Head of the Department or his / her delegated authority.
(2)(c) A total of 102 contraventions were brought to the attention of
the Department of Home Affairs in the 2010/11, 2011/12 and 2012/13
financial years, as indicated in the table above.
(2)(d) - The following steps were taken in the 2010/11 financial
year:
⢠The Department issued audi alteram partem letters to the
officials concerned to provide them with an opportunity to
indicate why disciplinary action should not be taken against
them
⢠After careful consideration of each of the officialâs
responses, written warnings were issued to each of them
- The following steps were taken in the 2011/12 financial year:
⢠The Department issued audi alteram partem letters to the
officials concerned to provide them with an opportunity to
indicate why disciplinary action should not be taken against
them
⢠Officials who were first time transgressors were issued with
written warnings
⢠Serious disciplinary action is now being taken against the
repeat offenders and the disciplinary hearings continue
- The following steps were taken in the 2012/13 financial year:
⢠The Department issued audi alteram partem letters to the
officials concerned to provide them with an opportunity to
indicate why disciplinary action should not be taken against
them
⢠The Department is still considering the responses received
from the officials