It is important for the Honourable Member to note all matters relating to fruitless and wasteful expenditure as a result of hotel no-shows damage to hired vehicles are dealt with by the Loss Control Committee. The Committee’s key function is to investigate all cases of losses and damage and determine liability, as well as make recommendations on recovery of losses.
With regard to damage to hired vehicles, DSD officials are frequently required to travel to provinces and to unfamiliar areas where it is beyond their control to avoid damages.
No. |
(a) Who is responsible |
(ii) Hotel No Shows |
(b) Reasons in each case |
(c) Consequences to officials involved. |
1. |
Official No. 1 |
Hotel No Show |
It was beyond control of the official on the basis that the SAA had a problem, and the travel agent cancelled the bookings late at the hotel. |
Official not negligent. Write off the expenditure |
2. |
Official No. 2 |
Hotel No Show |
The official did not show up at the hotel and she failed to cancel the accommodation on time. |
Recover from the official. |
3. |
Official No. 3 |
Hotel No Show |
The official did not show-up at the hotel and she failed to explain why she did not show up at the hotel. |
Recover from the official. |
4. |
Official No. 4 |
Hotel No Show |
The meeting was cancelled on 16 March 2020 due to travel restrictions announced by the President on the 15th March 2020 as part of the safety precautionary measures to prevent the spread of COVID-19. |
Official not liable for the damage. Recover from the travel Agency. |
5. |
Official No. 6 |
Hotel No Show |
The official did not show-up at the hotel and he failed to explain why he did not show up at the hotel. |
Recover from the official. |
6. |
Official No. 6 |
Hotel No Show |
The official did not show-up at the hotel and he failed to explain why he did not show up at the hotel. |
Recover from the official. |
7. |
Official No. 7 |
Hotel No Show |
The official did not show-up at the hotel and she failed to explain why she did not show up at the hotel. |
Recover from the official. |
8. |
Official No. 8 |
Hotel No Show |
The official did not show-up at the hotel and she failed to |
Recover from the official. |
No. |
(a) Who is responsible |
(ii) Hotel No Shows |
(b) Reasons in each case |
(c) Consequences to officials involved. |
explain why she did not show up at the hotel. |
||||
9. |
Official No. 9 |
Hotel No Show |
Late cancellation at the hotel due to cancellation of an event. |
The case is currently before the Loss Control Committee to determine liability. |
10. |
Official No. 10 |
Hotel No Show |
Late cancellation at the hotel due to cancellation of an event. |
The case is currently before the Loss Control Committee to determine liability. |
11 |
Official No. 11 |
Hotel No Show |
Late cancellation at the hotel due to cancellation of an event. |
The case is currently before the Loss Control Committee to determine liability. |
12 |
Official No. 12 |
Hotel No Show |
Late cancellation at the hotel due to cancellation of an event. |
The case is currently before the Loss Control Committee to determine liability. |
13. |
Official No. 13 |
Hotel No Show |
Late cancellation at the hotel due to cancellation of an event. |
The case is currently before the Loss Control Committee to determine liability. |
14. |
Official No. 14 |
Hotel No Show |
Late cancellation due to cancellation of an event. |
Recover from the official. |
No. |
(b) Who is responsible |
(i) Damage to Hired Vehicle |
(b)Reasons in each case |
(c)Consequences to officials involved. |
1. |
Official No. 15 |
Car Damage (scratch on the door) |
The official was found liable for the damage. |
Recover from the official. |
2. |
Official No. 16 |
Car Damage (dent on the bonnet) |
The official was found liable for the damage. |
Recover from the official. |
3. |
Official No. 17 |
Car Damage (damage on front bumper) |
The official was not liable for the damage. |
Official not negligent. Write off the expenditure. |
4. |
Official No. 18 |
Car Damage (wheel cap missing) |
The official was found liable for the damage. |
Recover from the official. |
5. |
Official No. 19 |
Car Damage (dent on the left door) |
The travel agent was liable for the damage. |
Official not negligent. Recover from Travel Agent. |
6. |
Official No. 20 |
Car Damage (scratch on the left door) |
The official was found liable for the damage. |
Recover from the official. |
7. |
Official No. 21 |
Car Damage (front bumper) |
The official was not found liable for the damage. |
Write off the expenditure. |
8. |
Official No. 22 |
Car Damage (front bumper) |
The official was found liable for the damage. |
Recover from the official. |
9. |
Official No. 23 |
Car Damage (dent on the bumper) |
The official was not found liable for the damage. |
Write off the expenditure. |
10. |
Official No. 24 |
Car Damage (bonnet, bumper, mirror) |
The official was found liable for the damage. |
Recover from the official. |
11. |
Official No. 25 |
Car Damage (scratch on the rear Bumper) |
The travel agent was liable for the damage. |
Official not negligent. Recover from Travel Agent. |
12. |
Official No. 26 |
Car Damage (scratch on the left side of the door) |
The official was not found liable for the damage. |
Write off the expenditure. |
13. |
Official No. 27 |
Car Damage (front bumper) |
The official was found liable for the damage. |
Recover from the official. |
14. |
Official No. 28 |
Car Damage (scratch on the left -door) |
The travel agent was liable for the damage. |
Official not negligent. Recover from Travel Agent. |
No. |
(b) Who is responsible |
(i) Damage to Hired Vehicle |
(b)Reasons in each case |
(c)Consequences to officials involved. |
15. |
Official No. 29 |
Car Damage (dent on the left- hand side) |
The official was found liable for the damage. |
Recover from the official. |
16. |
Official No. 30 |
Car Damage (roof panel, left post and bonnet) |
The travel agent was liable for the damage. |
Official not negligent. Recover from Travel Agent. |
17. |
Official No. 31 |
Car Damage (car accident) |
The official was found liable for the damage. |
Recover from the official. |
18. |
Official No. 32 |
Car Damage (front bumper) |
The official was found liable for the damage. |
Recover from the official. |
19. |
Official No. 33 |
Car Damage (front bumper) |
The official was found liable for the damage. |
Recover from the official. |
20. |
Official No. 34 |
Car Damage (front bumper) |
The official was found liable for the damage. |
Recover from the official. |
21. |
Official No. 35 |
Car Damage (dent) |
The case to be presented at the next Loss Control Committee to determine if the official is negligent. |
The case is currently before the Loss Control Committee to determine liability. |
22. |
Official No. 36 |
Car Damage (tyre damaged) |
The official was found liable for the damage. |
Recover from the official. |
23. |
Official No. 37 |
Car Damage (2 front side mirrors, windscreen, the front left wheel and scratches on the body of the vehicle) |
The official was not found liable for the damage. |
Write off expenditure. |
24. |
Official No. 38 |
Car Damage (damaged the left side of the car) |
Awaiting further investigations from Labour Relations. |
Loss Control Committee referred case to Labour Relations for further investigations. |
25. |
Official No. 39 |
Car Damage (front bumper) |
Awaiting further investigations |
Loss Control Committee referred |
No. |
(b) Who is responsible |
(i) Damage to Hired Vehicle |
(b)Reasons in each case |
(c)Consequences to officials involved. |
from Labour Relations. |
case to Labour Relations for further investigations. |
|||
26. |
Official No. 40 |
Car Damage (damaged on the passenger side) |
Awaiting further investigations from Labour Relations. |
Loss Control Committee referred case to Labour Relations for further investigations. |
27. |
Official No. 41 |
Car Damage (windscreen chip) |
The official was found liable for the damage. |
Recover from the official. |
28. |
Official No. 42 |
Car Damage (front bumper) |
The official was found liable for the damage. |
Recover from the official. |
29. |
Official No. 43 |
Car Damage (full valet) |
The official was found liable for the damage. |
Recover from the official. |
30. |
Official No. 44 |
Car Damage (windscreen Chip) |
The official was not found liable for the damage. |
The expenditure was written off. |
31. |
Official No. 45 |
Car Damage (dome dents) |
The official was not found liable for the damage. |
The expenditure was written off. |
32. |
Official No. 46 |
Car Damage (wheel tyre and wheel balancing, rear bumper) |
The official was not found liable for the damage. |
The expenditure was written off. |
33. |
Official No. 47 |
Car Damage (front bumper) |
The official was not found liable for the damage. |
The expenditure was written off. |
34. |
Official No. 48 |
Car Damage (windscreen chip) |
The official was not found liable for the damage. |
The expenditure was written off. |
35. |
Official No. 49 |
Car Damage (replacement of Windscreen) |
The official was not found liable for the damage. |
The expenditure was written off. |
36. |
Official No. 50 |
Car Damage (wheel cap) |
The official was not found liable for the damage. |
The expenditure was written off. |
37. |
Official No. 51 |
Car Damage (scratch on the front right bumper) |
The official was found liable for the damage. |
Recover from the official. |
No. |
(b) Who is responsible |
(i) Damage to Hired Vehicle |
(b)Reasons in each case |
(c)Consequences to officials involved. |
38. |
Official No. 52 |
Car Damage (accident) |
The official was found liable for the damage. |
Recover from the official. |
39. |
Official No. 53 |
Car Damage (scratch on the rear Bumper) |
The official was found liable for the damage. |
Recover from the official. |
40. |
Official No. 54 |
Car Damage (tyre damaged) |
The official was found liable for the damage. |
Recover from the official. |
41. |
Official No. 55 |
Car Damage (scratch) |
The official was found liable for the damage. |
Recover from the official. |
42. |
Official No. 56 |
Car Damage (front bumper) |
The official was found liable for the damage. |
Recover from the official. |
43. |
Official No. 57 |
Car Damage (left side scratch) |
The official was found liable for the damage. |
Recover from the official. |
44. |
Official No. 58 |
Car Damage ( rear bumper and tyre damage) |
The official was found liable for the damage. |
Recover from the official. |
45. |
Official No. 59 |
Car Damage (Scratch on the left front rim) |
The official was found liable for the damage. |
Recover from the official. |
46. |
Official No. 60 |
Car Damage (rear bumper, eft rear quarter glass, left fender liner clips, left rear door and L/F door) |
The official was found liable for the damage. |
Recover from the official. |
47. |
Official No. 61 |
Car Damage (front bumper (left front fender) |
The official was found liable for the damage. |
Recover from the official. |
48. |
Official No. 62 |
Car Damage (left door scratch) |
The official was found liable for the damage. |
Recover from the official. |
49. |
Official No. 63 |
Car Damage (tailgate repair) |
The travel agent was liable for the damage. |
The official was not negligent. Recover from Travel Agent. |
50. |
Official No. 64 |
Car Damage (windscreen chip) |
The official was not found liable for the damage. |
The expenditure was written off. |
No. |
(b) Who is responsible |
(i) Damage to Hired Vehicle |
(b)Reasons in each case |
(c)Consequences to officials involved. |
51. |
Official No. 65 |
Car Damage (damaged both doors and mirror) |
The official was not found liable for the damage. |
The expenditure was written off. |