The Department has drawn up a Process Map; that is made up of the following Phases and Key activities and timelines:
- PHASE 1: Project Planning including setting up of a Project Management Team; workshopping of the new Council members in affected PAIs; establishment of the Joint Task Team; formulation of terms of reference; appointment of service provider (where applicable); review of applicable legislation for alignment; preparation of public notices for gazzetting: JUNE 2021 – MARCH 2022 (Step one in this Phase has started)
- PHASE 2: Councils reconfiguration processes implemented as informed by outcome of Phase 2: 4 – 6 MONTHS in 2022/23
- PHASE 3: Detailed Amalgamation process; including selection of systems, standardised policies and procedures and identification of the necessary steps to implement the amalgamation; consolidation of Stream Plans; Development and implementation of the Change Management Plan; Development and implementation of the Budget Plan; amongst others : 6 MONTHS in 2022/23
- PHASE 4: Migration to central or standardised accounting and administration systems including supply chain processes and systems; Migration to a single payroll and human resource platform; Standardisation of communication platforms including email and office automation; amongst others: 6 MONTHS in 2023/24
- PHASE 5: Benefits realisation: This will be determined by the established benefits tracking process which requires reporting on the amalgamation process including the implementation progress and the savings which have been achieved: 6 MONTHS in 2023/24
NB: - The Phases are inter-dependent therefore the projected timelines might change