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PARLIAMENT OF THE REPUBLIC OF SOUTH AFRICA
NATIONAL ASSEMBLY
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FOR WRITTEN REPLY
QUESTION NO: 2058
DATE SUBMITTED:
MR J SELFE (DA) TO ASK THE MINISTER OF CORRECTIONAL SERVICES
1. Whether a contract to render full food provisioning services (HK14/2008)
was awarded by her department; if so, (a) when, (b) to which company, (c)
what was the value of the contract, (d) over what period, and (e) to which
correctional centres?
2. Who were the members of the (a) bid evaluation committee and (b) bid
adjudication committee in respect of this contract?
3. What were the contract specifications in respect of this contract?
4. Whether any other companies tendered for this contract; if so, which
companies?
5. Whether the successful bidderâs price for the services rendered was the
lowest; if not, for what reason was the contract awarded to this company?
REPLY
(1)(a) The contract was awarded on 8 December 2008 and commenced on 1
February 2009.
(b) Bosasa Operations (Pty) Ltd
(c) ± R279 797 478-80 / Annum (for all seven Management Areas) â based on
the estimated number of offenders (estimated lock-up totals).
(d) The contract was awarded for a period of three years, ending 31 January
2012.
(e) Johannesburg Management Area:
â Johannesburg Female
â Johannesburg Medium A: Male
â Johannesburg Medium B: Male
â Johannesburg Medium C: Male
Pretoria Management Area:
â Pretoria Female
â Pretoria Central: Male
â Pretoria Local: Male
â Pretoria Maximum: Male
â Odi
â Thaba Tshwane
St. Albans Management Area:
â St. Albans Maximum: Male
â St. Albans Medium A: Male
â St. Albans Medium B: Male
â Port Elizabeth
â Patensie
Durban Westville Management Area:
â Durban Juvenile
â Durban Female
â Durban: Medium A: Male
â Durban: Medium B: Male
â Durban: Medium C: Male
â Umzinto
Pollsmoor Management Area:
â Pollsmoor Female
â Pollsmoor Maximum: Male
â Pollsmoor Medium A: Male
â Pollsmoor Medium B: Male
â Pollsmoor Medium C: Male
Modderbee Management Area:
â Modderbee: Male
â Devon: Male
â Nigel: Male
Krugersdorp Management Area:
â Krugersdorp: Male
â Krugersdorp: Youth
(2) (a) BID EVALUATION COMMITTEE:
Ms. R S T Mthabela DC: Personal Well-Being (Chairperson)
Ms. G P Mathibela Deputy Regional Commissioner: Western Cape
Mr. M Nxele Deputy Regional Commissioner: KwaZulu/Natal
Ms. K M Mabena Director: Health Care Services
Mr. H Steyn Director: Security
Mr. M J Maako Director: Contract Management
Mr. F J Bell Director: Production Workshop & Agriculture
Mr. S B Masha Director: Skills Development
Ms. T G Molatedi Area Commissioner: Pretoria
Ms. M R Mbebe Area Commissioner: Krugersdorp
Mr. J M Mkabela Area Commissioner: Pollsmoor
Mrs. D B Mokgoetsi Area Commissioner: St Albans
Mr. Z K Monama Area Commissioner: Durban Westville
Mr. K D Bouwer Area Commissioner: Johannesburg
(b) BID ADJUDICATION COMMITTEE
Mr. T J Motseki CDC: Corrections (Chairperson)
Ms. S Moodley CDC: Development and Care
Mr. S A Tsetsane CDC: Corporate Services
Mr. J G Shilubane Acting CDC: Central Services
Ms. N Mareka Acting CDC: Finance
Mr. M M M Ngubo DC: Supply Chain Management
(3) The contract was arranged for the rendering of full food provisioning
services, full maintenance of food services unit equipment, cleaning
services of the food service units and training of offenders at seven
Management Areas over a three-year period. The bid specifications consist
of one hundred and eighty-six (186) pages.
(4) Yes, the following companies also tendered:
â Feedem Pitseng Ltd
â J/V: MDC Catering Services & Qhuba â Umgamu Projects
â J/V: Matsekele Interior Décor cc, Herby-Glenda Contractors cc &
Taliphani Construction and Projects
â Mpilende Foods (Pty) Ltd
â Itakane Trading 47 (Pty) Ltd T/A Capitol Caterers
â J/V: Nolwazi Projects Solutions & Shelela Food Products
â Kagiso Khulani Supervision Food Services (A division of Compass Group
SA)
â Iziko Caterers (A segment of Fedics)
â Royal Sechaba Holdings (Pty) Ltd
â Xantium Trading 471 (Pty) Ltd T/A C³ Food Services
â Equality Food Services
â Independent Management & Projects (Pty) Ltd
â Unique Catering (a division of Ukweza Holdings)
(5) Bids were submitted in two envelopes, namely:
â Envelope 1: Technical Proposal
â Envelope 2: Financial Proposal
Before any proposal was considered for evaluation, all bid proposals were
checked for compliance with qualifying criteria, which were clearly
stipulated in the bid specifications. A number of companies were eliminated
during this round and their prices (financial envelopes) were not opened.
The remaining companies were evaluated in terms of specified technical
criteria. A technical threshold score was also specified for this round,
namely 140 out of 200 (70%).
A number of companies did not achieve the technical threshold score and it
was clearly specified in the bid specifications that only those bidders
that achieve the technical threshold score or more will have their
Financial Proposals considered.
Only four (4) companies achieved the technical threshold score and the
financial proposals of only those companies were opened and considered.
The prices of the other ten (10) companies are unknown.
It was stated in the Special Bid Conditions that bidders may bid for any
Management Area; any combination of Management Areas or all Management
Areas and the Department reserves the right to award the bid per Management
Area.
Points were therefore calculated per Management Area as follow:
Technical Proposal 50 points
Financial Proposal 50 points
Total 100 points
In terms of regulation 13 of the preferential procurement
regulations pertaining to the Preferential Procurement Policy
Framework Act, 2000 (Act 5 of 2000), the total points out of 100
were converted to 90 points and preferential points out of 10
were added.
Bosasa Operations (Pty) Ltd scored the highest final points for all seven
Management Areas.
However, some of the short-listed companies submitted slightly lower
prices, but their lower technical points resulted into lower final points.
Paragraph 5.9.5.5 of the âSupply Chain Management: a Guide for Accounting
Officers / Authoritiesâ of February 2004 as issued by National Treasury
clearly states that a contract should be awarded to the company scoring the
highest points.