With regard to "deficiencies in process followed by CIPRO to procure the Enterprise Content Management (ECM) system a) The estimated vendor cost according to the business case for the tender was R141 million. The Auditor-General reported that the business case had been furnished only to the successful bidder for the ECM system and that some information in the proposal of the successful bidder was almost exactly the same the information in CIPRO's business case. The tender prices of the various bidders ranged from R52 million to R181 million; b) The evaluation of the functional specifications was conducted by two evaluation teams. However, the bid evaluation committees were not appointed according to prescripts. Scoring by the two evaluation teams on certain functional criteria varied as much as 67% per criteria in instances where the scores were expected to vary very little; c) CIPRO did not evaluate the financial position of bidders as part of the process. According to CIPRO they accepted that, as part of SITA's transversal framing term contract process, the financial stability of the various bidders would have been verified by SITA to ensure continuity and sustainability of project implementation; and d) According to the bid proposal, the design phase included the design of a blueprint, and once approved, the software could be procured. However, in the contract signed in March 2009 the stipulations of the proposal were changed and the software licences amounting to R56 million were paid in April 2009, although the blueprint was only approved in June 2009".