Details of the system and progress
a) Implement SVS (Stock Visibility System) in all clinics and develop additional functionality of SVS (namely order receiving). SVS is a device (like a cellphone) that is used by the clinic to update the stock received and stock issued. The system feeds the information to Rx Solution which calculates the number of items to be ordered. Orders are placed at a central point and delivery is done directly to the facility.
b) To integrate SVS data into Rx Solution to automate order calculation and generation – and automate sign off authority. Finalise delegations at facility, sub-district and district level. Authorization and delegations of authority need to be reviewed and tools developed to support the expediting of approvals.
c) Agree on products to load onto SVS (contract versus non-contracted items). Currently, only Pharmaceuticals are included.
d) Address sustainability and support for Rx – access source code. Unlock bottlenecks encountered with Rx Solution. Finalise the issue of ownership of Rx Solution.
e) The PMPU (Procurement Unit) will facilitate the procurement of items, ensure correct allocation coding linked on BAS, contract management.
f) Develop cross dock model and processes and trial – direct from manufacturer OR direct from wholesaler/”retailer”.
g) Decision still has to be made whether to convert the current Depots to cross docks.
h) Spend analysis needs to be carried out
(i) A categorization exercise needs to take place to identify which products we move to contract and which do we procure direct;
(ii) Decide on procurement model based on financial and non financial benefits (Contract with manufacturer wholesaler/retailer);
(iii) Contract terms need to be defined and measurements implemented;
(iv) Spend analysis needs to be carried out.
(v) Develop catalogue specifications (pricing, specifications and coding)
(vi) Supplier scorecard to be developed and published monthly
Below is a graphical representation of how the system will work
Challenges
a) Dependent on partners for implementation of processes and systems – sustainability;
b) SVS business model needs to be defined (Vodacom has financed it to date through their Foundation);
c) Facility compliance to reporting of stock on hand;
d) Authorization and delegations of authority need to be reviewed and tools developed to support the expediting of approvals;
e) Codification standard for all items
2. Yes, There is a progress in the project as the SVS has been rolled out to facilities in Limpopo, Eastern Cape, KwaZulu Natal and City of Johannesburg.
Summary of activity that are in progress and activities still to be initiated (as stated above)
It should be noted that once the system is fully effective it will be rolled out to all facilities and provinces and non essential items will be added.
As the system progresses, a determination will still be made as to whether this system will include the items such as maintenance of facilities and whether there the system be able to integrate with LOGIS to cater for Non Essential items.
A phased approach has been adopted to roll out the system and it is expected that by 2018/19, the system will be fully functional in all provinces and in all 3500 clinics in South Africa.
END.