1. The tender for organising of events was deemed urgent based on the following:
2. (a) The following ten bidders responded to the tender:
No. |
Bidder |
B-BBEE Level |
1. |
Lets Settle Our Dues Corporation (Pty) Ltd |
1 |
2. |
Crocia Events (Pty) Ltd |
1 |
3. |
Mahuma Group (Pty) Ltd |
1 |
4. |
Moshate Media cc |
1 |
5. |
Batsumi Travel (Pty) Ltd |
1 |
6. |
Indaba Global Travel |
2 |
7. |
Zakheni Events Management T/A Trade Conference International |
2 |
8. |
Travel With Flair (Pty) Ltd |
2 |
9. |
Coordinating Concepts cc |
1 |
10. |
Tourvest Destination Management, a Division of Tourvest Holding T/A Tourvest IME |
3 |
No. |
Bidder |
% Management Fee |
|||
R10 000.00 |
R10,000.01 -R100 000.00 |
R100,000.01 -R500 000 |
R500 000.01 + |
||
1. |
Let’s Settle Our Dues Corporation (Pty) Ltd |
10% |
20% |
20% |
20% |
2. |
Croacia Events (Pty) Ltd |
20% |
15% |
12% |
10% |
3. |
Mahuma Group (Pty) Ltd |
15% |
15% |
15% |
15% |
4. |
Moshate Media cc |
20% |
18% |
15% |
13% |
5. |
Batsumi Travel (Pty) Ltd |
8% |
8% |
8% |
8% |
6. |
Indaba Global Travel |
5% |
5% |
5% |
5% |
7. |
Zakheni Events Management T/A Trade Conference International |
25% |
25% |
20% |
15% |
8. |
Travel With Flair (Pty) Ltd |
15% |
10% |
9% |
8% |
9. |
Coordinating Concepts cc |
17.5% |
15% |
12.5% |
10% |
10. |
Tourvest Destination Management, a Division of Tourvest Holding T/A Tourvest IME |
5% |
7% |
10% |
13% |
(b) The tender amount was based on a management fee.
(c) – (d) The functional criteria and weightings are listed below:
No. |
Functional Criteria |
Weight |
1. |
References/Past experience List and size of current and past clients in this area |
20 |
8 - 10 clients past and current references (above R1 million) - 20 points |
||
5 - 7 clients past and current references (R501 000 - R1 million) - 10 points |
||
3 - 4 clients past and current references (R100 000 - R500 000) - 5 points |
||
2. |
Relevant Experience in the industry |
20 |
8 - 10 years and above - 20 points |
||
5 - 7 years - 10 points |
||
3 - 4 years - 5 points |
||
3. |
Company Profile |
20 |
4. |
Resource capacity |
20 |
List of all resources (hardware & software) available to the company - 10 points |
||
CV’s with qualifications of staff to manage the contract - 10 points |
||
5. |
Administration plan |
20 |
Methodology, i.e. how the company will deal with reservations, invoicing, queries, and complaints, etc. - 20 points |
||
Total Points |
100 |
3. (a) Batsumi Travel is a travel management company, which was established in 2010. The table below summarises their experience according to the proposal submitted:
Previous Clients |
Services Contracted |
Duration of Contract |
Woman Judges |
Conferences, Accommodation and Transport |
Annual Project (3 Years) |
Department of Health North West |
Cuba Medical Student Group |
Annual Projects (3 Years) |
Waterberg Municipality |
Flight, Accommodation, Car, Shuttle and Group bookings |
3 Years |
South Africa Weather Services |
Group Travel, Conference, Accommodation, Transport, Flights and Car rentals |
3 Years |
Universal Service and Access Agency of South Africa |
Flight, Accommodation, Car, Shuttle and Group bookings |
|
(b) The bid was evaluated in three phases:
Batsumi (Pty) Ltd qualified for both phases 1 and 2 and scored the highest points for the lowest management fee (8%) over the term of the contract in phase 3.
4. The details of the schedule for bookings made with Batsumi Travel as at 9 February 2018 are provided in the attached Annexure.