PARLIAMENTARY QUESTIONS No 419 for WRITTEN REPLY: NATIONAL COUNCIL OF
PROVINCES, QUESTION PAPER NO 31 - 2010.
Attached, are Parliamentary Questions No 419, for WRITTEN reply in the
NATIONAL COUNCIL OF PROVINCES. Proposed reply must please reach the office
of the Minister not later than 12:00 on Wednesday 03 November 2010 and must
be signed by the Director-General or, if not available, signed by the
Acting Director General. Please ensure that a copy of the draft reply is e-
mailed to the Parliamentary Officer, Lindiwe Nkopane at
lindiwe@srsa.gov.za.
OFFICE OF THE MINISTER
DATE: 29 OCTOBER 2010
MINISTER
PARLIAMENTARY QUESTION NO 419 for WRITTEN REPLY: NATIONAL COUNCIL OF
PROVINCES
A draft reply to question no. 419 for WRITTEN reply in the NATIONAL COUNCIL
OF PROVINCES is attached for the Executive Authorityâs approval.
CHIEF DIRECTOR
Date:
DIRECTOR-GENERAL
Date:
Approved / Amended
G. Oosthuizen
DEPUTY MINISTER: SPORT AND RECREATION SA
Approved/Amended
Rev Dr M A Stofile
MINISTER: SPORT AND RECREATION SA
Date:
NB: Referred to Mr M Matlala / Ms Lulu Sizani
MEMBER: MR W F FABER
PARTY: DA - NC
HOUSE: NATIONAL COUNCIL OF PROVINCES
TYPE: WRITTEN QUESTION
MINISTRY: SPORT AND RECREATION SA
QUESTION: NO 419
(Internal Question Paper No 31 â 2010)
Mr W F Faber (DA-NC) to ask the Minister of Sport and Recreation:
(1) Whether the R704 620.00 spent on the Seventh Day Adventist Student
Association (SDASA) youth conference that took place in the past
financial years was budgeted for by his department? If not;
(a) Who authorised the expenditure?
(b) What were the reasons for this expenditure and
(c) What measures have been taken to prevent this from occurring in
the future? If so, what are the relevant details?
(2) What
(a) Were the reasons for the irregular expenditure of R38.4 million
as noted in the Auditor-Generalâs report?
(b) Was this money spent on and
(c) Corrective measures have been put in place to address this
problem?
(3) Whether any
(a) Disciplinary action and/or
(b) Criminal charges have been taken or laid against any persons
regarding this irregular expenditure? If not, why not? If so,
how many persons
(i)
(aa) Have been brought before a disciplinary hearing
and/or
ab) Had criminal charges laid against them and
ii) Have since been
aa) Suspended and
ab) Dismissed in this regard?
CW553E
REPLY:
(1) The funds spent on the sport day /festival during the Seventh Day
Adventist Student Association (SDASA) conference was budgeted for.
(a) The expenditure was authorised by Chief Director: Mass
Participation and Director: Community Sport.
(b) The event was linked to the African Legacy Project for Mass
Mobilisation.
(c) Supply Chain Policy and Procedures have been communicated to all
staff in the department. All procurement transactions are
monitored at all stages from approval of requisitions, orders
and payments to ensure compliance with procedures.
(2) The reason for the expenditure and the purpose are listed in the
table below.
|Amount incurred |(a)Reason for Irregular |(b) Purpose |
| |Expenditure | |
| |Order increased without |Renovations of Director |
|34 743.35 |following Supply Chain |Generalâs office |
| |Processes | |
| |Three quotations were not|Furniture and equipments |
|123 719. 54 |attached as required |for Minister and Deputy |
| | |Minister |
|2 686.20 |Three quotations were not|Promotional material for |
| |attached as required |Zone VI games |
|49 000.00 |Three quotations were not|Zone VI Games |
| |attached as required | |
|39 120.00 |Three quotations were not|Catering for the Zone IV |
| |attached as required |Games |
|36 800.00 |Three quotations were not|Training for volunteer for|
| |attached as required |the Zone VI Games |
|14 164.50 |Three quotations were not|Promotional material for |
| |attached as required |Zone VI Games |
|499 890.00 |Bids were split to avoid |Opening Ceremony for Zone |
| |tender process |VI Games |
|499 890.00 |Bids were split to avoid |Closing Ceremony for Zone |
| |tender process |VI Games |
|67 500.50 |Three quotations were not|Acquiring departmental |
| |attached as required |gifts |
|85 750.00 |Three quotations were not|Purchasing of promotional |
| |attached as required |material |
|99 750.00 |Three quotations were not|Promotional equipments |
| |attached as required | |
|468 205.50 |Three quotations were not|Purchasing sport equipment|
| |attached as required | |
|267 821.56 |Three quotations were not|Promotional Golf Shirt |
| |attached as required | |
|83 203.22 |Three quotations were not|Sport equipment |
| |attached as required | |
|148 811.04 |Three quotations were not|Promotional material |
| |attached as required | |
|91 611.76 |Three quotations were not|Medals for Under 20 Zone |
| |attached as required |VI Games |
|125 000.00 |Three quotations were not|SRSA Calendars |
| |attached as required | |
|21 900.00 |Three quotations were not|Promotional material |
| |attached as required | |
|116 080.00 |No criteria existed to |Purchase for equipments |
| |identify the area of |for Club Development |
| |development as per | |
| |Treasury practice note 8 | |
| |0f 2007/8 | |
|599 950.00 |Tender not advertised in |Accommodation |
| |State Tender Bulletin | |
|60 405.18 |No competitive Bid |Catering |
| |process was followed | |
| |since three quotations | |
| |were not attached | |
|389 747.42 |No competitive Bid |Sports equipments |
| |process was followed | |
| |since three quotations | |
| |were not attached | |
|1 678 130.73 |No competitive Bid |Venues and facilities |
| |process was followed | |
| |since three quotations | |
| |were not attached | |
|748 911.94 |No competitive Bid |Catering |
| |process was followed | |
| |since three quotations | |
| |were not attached | |
|103 010.54 |No competitive Bid |Venues and facilities |
| |process was followed | |
| |since three quotations | |
| |were not attached | |
|1 422 950 |No competitive Bid |Transport |
| |process was followed | |
| |since three quotations | |
| |were not attached | |
|10 500.00 |No competitive Bid |Catering |
| |process was followed | |
| |since three quotations | |
| |were not attached | |
|28 880.00 |No competitive Bid |Venues and facilities |
| |process was followed | |
| |since three quotations | |
| |were not attached | |
|100 435.57 |No competitive Bid |Venues and facilities |
| |process was followed | |
| |since three quotations | |
| |were not attached | |
|478 104.00 |No competitive Bid |Transport for public |
| |process was followed |events |
| |since three quotations | |
| |were not attached | |
|264 185.00 |No competitive Bid |Accommodation and |
| |process was followed |conference |
| |since three quotations | |
| |were not attached | |
| |No competitive Bid |Venues and facilities |
|244 170.00 |process was followed | |
| |since three quotations | |
| |were not attached | |
|38 627.95 |No competitive Bid |Accommodation |
| |process was followed | |
| |since three quotations | |
| |were not attached | |
|14 600.00 |No competitive Bid |Venues and facilities |
| |process was followed | |
| |since three quotations | |
| |were not attached | |
|3 575.00 |No competitive Bid |Catering |
| |process was followed | |
| |since three quotations | |
| |were not attached | |
|18 000.00 |No competitive Bid |Catering |
| |process was followed | |
| |since three quotations | |
| |were not attached | |
|9 000.0 |No competitive Bid |Catering |
| |process was followed | |
| |since three quotations | |
| |were not attached | |
|18 000.00 |No competitive Bid |Catering |
| |process was followed | |
| |since three quotations | |
| |were not attached | |
|6 335 176.00 |Reservations were done |Domestic, International |
| |with only one quotation |flights and accommodation |
| |attached |by Travel Agencies |
|85 750.00 |Payment not approved by |Promotional materials |
| |delegated official | |
|99 750.00 |Payment not approved by |Promotional materials |
| |delegated official | |
|157 878.60 |Payment not approved by |Transfer payment to |
| |delegated official |Softball South Africa |
|1 016 808.44 |Payment not approved by |Security service for Zone |
| |delegated official |VI Games |
|56 281.80 |Payments were authorised |Printing |
| |by delegated official but| |
| |exceeded their threshold | |
|144 040.10 |Payment not approved by |Accommodation, venue and |
| |delegated official |facilities |
|51 641.16 |Payment not approved by |Printing of books |
| |delegated official | |
|79 656.26 |Payment not approved by |Advert and Marketing |
| |delegated official | |
|142 575.24 |Payment not approved by |Sport equipments |
| |delegated official | |
|250 646.95 |Payment not approved by |Sport equipments |
| |delegated official | |
|67 471.40 |Payment not approved by |Venue and facilities |
| |delegated official | |
|20 484 468.87 |No substantive |Tender for training of |
| |documentation was |School Sport Mass |
| |attached |Participation programme |
| | |for coaches |
|3 427 047.50 |Reservations were done |Travel service to the |
| |with only one quotation |department |
| |attached | |
(c) Supply Chain Policy and Procedures have been communicated to all
staff in the department. Currently all variation of orders are
processed by the Director Supply Chain Management or the Bid
Adjudication Committee as per the approved procedures.
Before orders are sent to service providers, they are approved
by the Deputy Director: Supply Chain Management, Director:
Supply Chain Management or Chief Financial Officer as per the
delegation framework. The purpose is to ensure that all relevant
documents are attached before authorising orders.
(3)
(a) Yes, disciplinary actions were taken against relevant officials.
(b) Not yet, in most instances the Irregular Expenditure does not
constitute a criminal offence. The funds were incurred for the
programes of the department. However in regard to the irregular
expenditure for the training of coaches which involve an amount
of R20 484 468.87 a criminal case has been laid with the South
African Police Service Crime Intelligence Unit. The
investigation is still in process.
(i)
(aa) Two officials have appeared before a disciplinary
hearing.
ac) None, the investigation is still continuing.
iii)
aa) No official has been suspended.
ab) No official has been dismissed.